Volunteer Job Descriptions

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The Finish Controller supervises the finish area; sets up and dismantles the finish area fencing and signage; is responsible for the safe exit from the finish area by the athletes and is responsible for the crowd control outside the finish area.

Dedicated ski patrol on the race hill for the duration of the race.

Under the direction of the Start Referee. Notifies the athletes when they will be starting, ensures the athletes are starting in the correct order and reports any did not start (DNS) athletes to the Start Referee.

Parent volunteer to monitor athletes in the Start lodge to ensure capacity limits are maintained and COVID-19 rules are followed. Volunteer will also be responsible for ensuring that tables are cleaned after use.

Announces each competitor’s results as soon as they are available, in French and English.

Under the direction of the Chief of Course, replaces/repairs gate poles and panels; repairs holes, ruts, berns, and other conditions; sideslips the course.

Under the direction of the Chief of Course, responsible for applying the dye to the course and any other appropriate markings such as the finish line, etc.

Under the direction of the Chief of Timing. Operates a hand timing device at the finish of the course.

Gate Judges observe the passage of each competitor through the gates they are assigned; decide whether the passage is correct; when a fault is observed, prepare a proper record of the fault (bib number, gate number, drawing); respond to competitors questions about whether they have committed a fault; make a record of any competitor who leaves the course and requests a re-run. Gate judges may be asked to perform other duties such as the replacing/repairing poles or flags; helping keep the course clear, etc.

This position works closely with and under the direction of the RA. Duties may be assigned to be completed in advance of the actual race day. Responsible for administrative work for the competition assigned by the RA which may include sorting and organizing bibs for each participating club based on the start list, registering participants and clubs on race day, bib collection at the end of the race and assisting the RA with award set up .

Under the direction of the Chief of Timing. Operates a hand timing device at the start of the course.

Gives the correct start signal to each racer and, in collaboration with the timer, ensures the proper start interval between signals.

Operates the timing equipment and software and ensures that accurate start and finish times are recorded for every competitor; communication with the starter throughout the race, monitors jury communication for information about “Stop-Starts,” competitors that abandon the course, etc.; observes the course and competitors to identify any irregularities that could affect the accuracy of the timing, produces accurate and timely results.

The COC directs and supervises the preparation and maintenance of the course, including the start and finish areas. He/she works with the course setters, supervises course maintenance during the race and directs post-race cleanup immediately following the event. He/she needs to know course preparation standards and techniques.

Always wanted to be Chief of Course and curious about the role? Try it on, shadow someone in the role during a race! This is your opportunity!

Shadow to the chief of gates

The chief of Gates organizes and supervises the work of the gate judges and designates the gates each will supervise; supplies each gate judge with control cards, pencil, start list, etc.; ensures that the numbering and the marking of the gates is done; monitors the gate judges during the race, collects the gate judges’ control cards at the end of each run and delivers them to the referee.

The COR is the chair of the Race Committee and the “boss” who is responsible for staffing and directing the work of all officials except the TD and the referee. He/she chairs the Team Captain’s meeting, in consultation with the TD, and deals with all technical aspects of the race. The COR is a member of the Jury.

Share your experience and expertise in the role of Chief of Race with a club member who needs to learn the ropes. 

Supervises all electronic and manual timing and results calculations, plans and sets up all timing and communication systems, oversees the starter, timers, recorders, finish controller, announcers, spotters and others.

Hang out and learn from the Chief of Timing how to ensure an accurate race!

The Finish Referee ensures that the regulations for the organization of the finish and the finish in-run and out-run are followed; responds to requests for re-runs; supervises the finish controller; reports the competitors who did not finish (DNF) to the referee and informs the Jury of all infringements against the rules. The finish referee remains in the finish from the beginning of the official inspection time until the end of the event. He/she is a non-voting member of the Jury.

Responsible for all administrative work for the competition, including receipt of registration and preparing the draw; ensures that the official results contain the required information; prepares the minutes of technical, Jury and team captains’ meetings; ensures that the forms for start, finish, timing, calculations, and gate judging are prepared and distributed at the proper time; receives official protests and gives them to those who are concerned; ensures that results are duplicated and published as quickly as possible after the completion of the competition.

The Start Referee ensures that the regulations for the start are followed; controls access to the course for inspections; determines late and false starts; manages the start process at the beginning and end of the run and during “Stop-Starts;” reports the names of the competitors who did not start to the referee. The start referee remains at the start from the beginning of the official inspection time until the end of the event. He/she is a non-voting member of the Jury.